Every public officer having the custody of a public document, which any person has a right to inspect, shall give that person on demand a copy of it on payment of the legal fees therefor, together with a certificate written at the foot of such copy that it is a true copy of such document or part thereof, as the case may be, and such certificate shall be dated and subscribed by such officer with his name and his official title, and shall be sealed, whenever such officer is authorised by law to make use of a seal; and such copies so certified shall be called certified copies.
Explanation.—Any officer who, by the ordinary course of official duty, is authorised to deliver such copies, shall be deemed to have the custody of such documents within the meaning of this section.
This section outlines the responsibilities of public officers regarding public documents that individuals have the right to inspect. It mandates that upon request, these officers must provide certified copies of such documents, complete with a certificate affirming the authenticity of the copy. The officer must date and sign the certificate, and if applicable, use a seal.
A public officer must provide a certified copy of the document upon payment of the legal fees.
The certification must state that the copy is a true representation of the document and include the officer's name, official title, date, and seal if authorized.
Any public officer who, in the ordinary course of their official duty, is authorized to deliver such copies is deemed to have custody of the documents.
- A citizen requests a certified copy of a public record, and the public officer provides it after the required fees are paid. The officer attaches a certificate affirming it is a true copy.
Section 75 of the Bhartiya Sakshya Adhiniyam, 2023, establishes the obligation of public officers to provide certified copies of public documents to individuals entitled to inspect them, ensuring that these copies are accompanied by proper certification.
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